In pursuit of the strategy of the SA Board for People Practices (SABPP) in providing a voice for the human resource (HR) profession, we are celebrating the first three years since the Department of Justice, through the Minister of Justice and Correctional Services has gazetted a designation of SABPP registered professionals as ex-officio Commissioners of Oaths. The term “ex-officio” means “by virtue of your designation.” In essence, this means that members registered with SABPP with the designations of Master HR Professional, Chartered HR Professional, HR Professional and HR Associate may now administer oaths or affirmations; take solemn or attested declarations; and certify documents to be a true copy of the original in accordance with the Justices of Peace and Commissioners of Oaths Act (no 63 of 1963). Thus, all HR managers registered with SABPP in accordance with the NQF Act are now also Commissioners of Oaths. In practice, this means that HR managers can now certify copies of documents, for example, ID documents or copies of qualifications.
Building on recent successes with the National HR Standards, including the talent management standard and the South African HR Competency Model, the national recognition of HR professionals as Commissioners of Oaths has taken the HR profession to a new level of significance, professional status and meaning. The Commissioner of Oaths status further highlights the important role of HR and talent professionals in meeting the HR competency requirement in HR Governance, Risk and Compliance and striving towards achieving the national standard in HR Risk Management. This means that as Commissioners of Oaths, HR and talent managers now have the same professional status as lawyers, chartered accountants and fraud examiners.
We believe that designating SABPP HR professionals to become Commissioners of Oath will yield benefits for the country, inter alia the following:
In addition to the benefits for the country as a whole as outlined above, now that HR Managers are Commissioners of Oaths, it will make their task so much easier to get documents such as copies of qualifications or ID documents certified. Says Andre Oldknow, HR Director at JIC Mining Services: “This is fantastic news. I am not sure if you can begin to appreciate what a tremendous lifting of an administrative burden this brings about.” Dr Michael Glensor, Vice-Chairperson of he HR Governance Committee adds: “This is exceptional news I am so pleased this will most certainly grant great recognition to our profession as a whole.” Likewise, Elizabeth Maepa, ex-HR Director at First Rand Group calls this achievement “a step in the right direction.”
This ex-officio status only applies to registered SABPP professionals in good standing, that is, paid up with their membership and with no ethical complaints outstanding against them. This underlines the importance of members ensuring that they are currently paid up.
A Guide on powers and duties of a Commissioner of Oaths has been developed to orientate HR Managers about this new role and responsibility. The guide is available from the SABPP Membership Manager, Zanele Ndiweni on firstname.lastname@example.org or on phone numer (010) 007 5906.
The first action step to implement this new status is for a member to purchase or have made a Commissioner of Oaths stamp. Any member who is not in good standing and who purports to act in this ex-officio capacity as a Commissioner of Oaths will be committing a breach of the SABPP’s Code of Conduct and contravening the Justices of Peace and Commissioners of Oaths Act.
This designation underlines the important role that HR professionals play in ensuring that administrative processes are managed ethically and scrupulously. Recent very public scandals around misrepresentation of qualifications emphasise the importance of checking that documents produced as originals are genuine and original. The need to ensure fairness and consistency in disciplinary processes, highlighted in her address to the SABPP Ethics breakfast by the previous Public Protector, Advocate Thuli Madonsela emphasises the solemn nature of the Commissioner of Oaths’ role in attesting to affidavits and declarations.
Thus, an HR professional in his or her role as a Commissioner of Oaths, carries the reputation of our profession and we need to recognise this responsibility and live up to our Code of Conduct. The SABPP Code of Conduct highlights the four HR professional values of responsibility, respect, integrity and competence.
However, we need to ensure that as HR Managers we conduct ourselves as professionals when fulfilling our duties as Commissioners of Oaths. The following guidelines constitute the first steps in adapting to the role of HR professionals as Commissioners of Oaths:
We would like to thank the Minister of Justice, Advocate Michael Masutha, for approving SABPP professionals as ex-officio Commissioners of Oaths. We trust that HR professionals will make use of this exciting opportunity to be empowered as Commissioners of Oaths in exercising our role as governance, risk and compliance officers pertaining to the certification of documents and affidavits. While the new role of Commissioners of Oaths is indeed an achievement, it also requires that HR professionals take full responsibility for meeting the requirements of the Act. Essentially, it requires us to be professionals and to apply our minds and judgment in an effective and professional way before certifying documents or administering oaths.
For more information about the new role of HR professionals as Commissioners of Oaths, visit the SABPP website on www.sabpp.co.za
Xolani Mawande is the COO of SABPP. You can contact him on email@example.com